Task Management Features & Benefits

Thanks to the following features, our innovative AspireTasks module allows you to greatly maximize your company's efficiency, managing its internal affairs, and centralizing all of its ongoing tasks and projects in one convenient location:

Comprehensive Project & Task Entries
Freedom in Attaching Additional Notes & Files
Customizable Calendar
Virtual ToDo List
Innovative Timecard
Resourceful Dashboard
Complete CRM Integration
Control Over Project Management Users
Customizable Project Management Setup
Flexible RMS Setup

Comprehensive Project & Task Entries:

Simple Project Specification
Create overarching projects to manage/organize/distinguish larger areas of work for a client

Connection to Clients
Attach projects and tasks to clients stored within the CRM system

Employee Assignment
Assign projects and tasks to employees of your company specified within the CRM

Organize Leadership
Specify leaders for projects and tasks (selected from the list of your employees specified in the CRM)

Efficiency-Maximizing Prioritization
Set individual priorities for projects and tasks to ensure they are completed in a timely manner

Clear Status Definition
Set individual statuses for projects and tasks to make clear to all employees what needs to be done with the project and when

Clearly Delineated Timeframes
Can specify start & deadline dates/times if you are working with a definite timeframe

Space for Full Explanations
Can specify more information on the project/task at hand within the "Details/Requirements" field

Notification Freedom
Can specify exactly which users you would like to receive notifications about the project/task's creation (or modification)

Complete Storage
All projects and tasks stored within the system (even those completed and canceled)

Efficient Search Capabilities
Search field allows you to quickly locate projects/tasks by specifying many details, so you don't have to waste time scrolling through the entire list

Freedom in Attaching Additional Notes & Files:

Addendums to Projects/Tasks
Separate "Notes" section in profiles of projects/tasks allows you to include further relevant information at any time

Regulated Viewing
Notes can be restricted for the viewing of only particular users

Notifications
Can control whether notifications about the note's addition are sent to users or not (can even specify just a select few users to receive notifications)

Modification Flexibility
Notes can be modified at any time with same options as upon initial creation

Customizable Calendar:

Easily Set & Stored Events
Can use Calendar feature to create events for specific times on specific dates

Clearly Defined Connections
Can connect events to specific companies or departments existing in the CRM

Categorization
Can specify type of event (note, meeting, phone call, vacation, etc.)

Descriptive Opportunities
Can include a short summary and more detailed "Initial Description"

Optional Reminders
Can set an alarm, so that the specified employee will be notified when the time arrives at which the event is scheduled to take place

Complete & Accessible Event Database
Can search for and access any event ever created in the system

Virtual ToDo List:

Reminders of Work To Be Done
ToDo feature allows you to post notes to indicate to particular users that a particular items of work need to be done (or redone)

Type Classification
Can specify type of ToDo item (email, report, errand, etc.)

Description
Can provide a short summary and more detailed "Initial Description" of the job at hand

Innovative Timecard:

Project/Task Time-Tracking
Timecard feature allows you to view the amount of time an individual has spent working on a particular project or task

Employee Time-Tracking
Can view hours worked by an employee for a specific day, week, or month (useful for billing purposes)

Employee Work Log
Can view list of tasks/projects worked on by an employee on any particular day/week/month

Simple Clocking In & Out
Can clock in/out of particular tasks/projects to keep track of hours by simply searching for the desired task/project and clicking on its clock icon

Progress Updates
When clocking out, employees must enter a description of what they have done on the particular task/project in the time since they clocked in

Flexible Work Switching
Can switch to a different task/project when clocked in by simply clicking on the clock icon of the new task/project and entering a description of your current work (as when clocking out)

Resourceful Dashboard:

Consolidation
Dashboard centralizes all of the important items for an employee on the main page when logged into the project management system

Customization
Can use "Page Setup" option to select which items to include on the page and customize your dashboard to your specific needs

Adjustable Fields
Can specify the specific fields you would like displayed within each item block/table (such as "client," "deadline," and "task name" if you select the "Tasks" table to be displayed on your dashboard)

CRM Access
Full access to CRM information from the project management site

Contact Entry
Can add contacts to CRM (whether companies or individuals) while logged into the project management site

Concierge Assignment
When adding contacts to CRM in the project management site, can assign concierges (employees who will be assigned to work with that particular client)

Billing Specification
Can assign contacts to specific billing groups

Company Groupings
Can access listing of companies that all have something in common, such as involvement in the same industry

Login Assignment
Can create RMS login details for contacts when adding them to CRM.

Vendor Creation
Can add vendors to CRM

Classification
Can specify type of client/contact

Correspondence
Can assign to mailing groups

Contact Information
Options for including extensive entries on location and communication

Rates
Can rate vendors

Industry Delineation
Can specify vendors' industries

Customizable CRM Fields
Can change the available fields in order to be able to include information on vendors that is relevant/useful to your particular business

Control Over Project Management Users:

PM Access Creation
Can create new user with access to PM by adding them to CRM and specifying membership within group(s) with the necessary access rights

PM Access Modification
Can grant existing user access to PM by accessing their CRM profiles and specifying membership within group(s) with the necessary access rights

PM Access Confirmation
Can confirm that user is configured properly and has access to project management module within "Personal Settings"

Default Client Assignment
Can assign user to act as concierge for particular client(s) by default

Customizable Display
Can manage display settings for the user - time formats, highlighted holidays, hour intervals

Default Settings
Can specify default settings for user's "leader," "assigned," "priority," and "status" fields

Customizable Project Management Setup:

Flexible Setup
Can completely personalize the Setup of your project management site

Connected Items' Visibility
Can determine whether or not connected tasks, events, and ToDo items are displayed under a project/task's profile

Priority Creation
Can create/add new priority and determine its associated color

Default Notifications
Can specify separate default settings for notifications about tasks, projects, notes, files, etc.

Data Type Modification
Can create/modify data types which can be used for particular task types

Quality Level Modification
Can modify/create new quality severity/level and assign appropriate color

Email Notifications
Can set it so that users receive email notifications in addition to those within the project management system

Customizable Templates
Can customize the notification templates to best fit your particular needs

Control Over PM Actions
Can specify which groups of users can perform certain actions within PM

Flexible RMS Setup:

Group PM Access
With RMS Setup, can select which access groups can use PM module

Viewing Others' Logs
Can specify which groups can view other users' logs of last actions in the system

Messenger Access
Can specify which groups will have the right to use the messenger

Note Visibility
Can specify which groups will be able to see each type of note (notes directed to leaders, users, assigned user, etc.)

Attached File Visibility
Can specify which groups will be able to see each type of attached file

Local Event Control
Can specify which groups can access, create, and remove local events

Project Control
Can specify which groups can create, modify, view, and delete projects

Task Control
Can specify which groups can create, modify, view, and delete tasks

Event Control
Can specify which groups can create, modify, view, and delete events

Timecard Access
Can specify which groups of users can access/control other users' timecards

Budget Access
Can specify which groups can access and modify price and time budgeting for projects/tasks

Quality Control Access
Can specify which groups can access and use the quality control section