Thanks to the following features, our innovative AspireTasks module allows you to greatly maximize your company's efficiency, managing its internal affairs, and centralizing all of its ongoing tasks and projects in one convenient location:
Comprehensive Project & Task Entries
Freedom in Attaching Additional Notes & Files
Customizable Calendar
Virtual ToDo List
Innovative Timecard
Resourceful Dashboard
Complete CRM Integration
Control Over Project Management Users
Customizable Project Management Setup
Flexible RMS Setup
Simple Project Specification
Create overarching projects to manage/organize/distinguish larger areas of work for a client
Specific Task Delineation
Create tasks for more specific things that need to be done
Hierarchical Organization
Can place tasks under the purview of specific overarching projects
Connection to Clients
Attach projects and tasks to clients stored within the CRM system
Employee Assignment
Assign projects and tasks to employees of your company specified within the CRM
Organize Leadership
Specify leaders for projects and tasks (selected from the list of your employees specified in the CRM)
Efficiency-Maximizing Prioritization
Set individual priorities for projects and tasks to ensure they are completed in a timely manner
Clear Status Definition
Set individual statuses for projects and tasks to make clear to all employees what needs to be done with the project and when
Clearly Delineated Timeframes
Can specify start & deadline dates/times if you are working with a definite timeframe
Space for Full Explanations
Can specify more information on the project/task at hand within the "Details/Requirements" field
Notification Freedom
Can specify exactly which users you would like to receive notifications about the project/task's creation (or modification)
Complete Storage
All projects and tasks stored within the system (even those completed and canceled)
Accessible Database
Can search for and access any project or task ever created
Efficient Search Capabilities
Search field allows you to quickly locate projects/tasks by specifying many details, so you don't have to waste time scrolling through the entire list
Flexibility in Modification
Can modify project/task details at any time
Addendums to Projects/Tasks
Separate "Notes" section in profiles of projects/tasks allows you to include further relevant information at any time
Regulated Viewing
Notes can be restricted for the viewing of only particular users
Notifications
Can control whether notifications about the note's addition are sent to users or not (can even specify just a select few users to receive notifications)
Modification Flexibility
Notes can be modified at any time with same options as upon initial creation
Inclusion of External Sources
Can attach relevant files (perhaps containing needed images or text) to projects and tasks
Controlled Access
Can specify who you would like to be able to access the attached file
Easily Set & Stored Events
Can use Calendar feature to create events for specific times on specific dates
Frequency Specification
Can specify whether events are one-time things or recurring
Clearly Defined Connections
Can connect events to specific companies or departments existing in the CRM
Categorization
Can specify type of event (note, meeting, phone call, vacation, etc.)
Status Definition
Can specify event's status (new, done, canceled, etc.)
Descriptive Opportunities
Can include a short summary and more detailed "Initial Description"
Hierarchical Inclusion
Can connect events to particular projects or tasks
Duration
Can specify events' start and end dates
Employee Designation
Can assign event to specific employees contained in the CRM
Optional Reminders
Can set an alarm, so that the specified employee will be notified when the time arrives at which the event is scheduled to take place
Complete & Accessible Event Database
Can search for and access any event ever created in the system
Reminders of Work To Be Done
ToDo feature allows you to post notes to indicate to particular users that a particular items of work need to be done (or redone)
Contact Connections
Can select a contact to connect ToDo items to
Type Classification
Can specify type of ToDo item (email, report, errand, etc.)
Urgency Indication
Can set priority for ToDo items
Status Clarification
Can set status (new, redo, done, etc.) to clarify whether the work has been (or must still be) done
Description
Can provide a short summary and more detailed "Initial Description" of the job at hand
Hierarchical Organization Options
Can connect item to a particular task or project
Time Definition
Can set start date/time, deadline, and duration
Reminders
Can set alarm to notify/remind the user about the ToDo item
Work Allocation
Can assign ToDo item to particular employees
Exhaustive Catalog
Can search for and access any ToDo item ever created
Project/Task Time-Tracking
Timecard feature allows you to view the amount of time an individual has spent working on a particular project or task
Employee Time-Tracking
Can view hours worked by an employee for a specific day, week, or month (useful for billing purposes)
Employee Work Log
Can view list of tasks/projects worked on by an employee on any particular day/week/month
Simple Clocking In & Out
Can clock in/out of particular tasks/projects to keep track of hours by simply searching for the desired task/project and clicking on its clock icon
Progress Updates
When clocking out, employees must enter a description of what they have done on the particular task/project in the time since they clocked in
Flexible Work Switching
Can switch to a different task/project when clocked in by simply clicking on the clock icon of the new task/project and entering a description of your current work (as when clocking out)
Consolidation
Dashboard centralizes all of the important items for an employee on the main page when logged into the project management system
Customization
Can use "Page Setup" option to select which items to include on the page and customize your dashboard to your specific needs
Adjustable Fields
Can specify the specific fields you would like displayed within each item block/table (such as "client," "deadline," and "task name" if you select the "Tasks" table to be displayed on your dashboard)
CRM Access
Full access to CRM information from the project management site
Contact Entry
Can add contacts to CRM (whether companies or individuals) while logged into the project management site
Concierge Assignment
When adding contacts to CRM in the project management site, can assign concierges (employees who will be assigned to work with that particular client)
Billing Specification
Can assign contacts to specific billing groups
Company Groupings
Can access listing of companies that all have something in common, such as involvement in the same industry
Login Assignment
Can create RMS login details for contacts when adding them to CRM.
Vendor Creation
Can add vendors to CRM
Classification
Can specify type of client/contact
Correspondence
Can assign to mailing groups
Contact Information
Options for including extensive entries on location and communication
Rates
Can rate vendors
Industry Delineation
Can specify vendors' industries
Customizable CRM Fields
Can change the available fields in order to be able to include information on vendors that is relevant/useful to your particular business
PM Access Creation
Can create new user with access to PM by adding them to CRM and specifying membership within group(s) with the necessary access rights
PM Access Modification
Can grant existing user access to PM by accessing their CRM profiles and specifying membership within group(s) with the necessary access rights
Catalogued Access
Can view entire list of users with access to PM site
Complete Modification Freedom
"Personal Settings" option allows you to view and/or modify all of the settings specified for the user currently logged into the project management site
PM Access Confirmation
Can confirm that user is configured properly and has access to project management module within "Personal Settings"
Default Client Assignment
Can assign user to act as concierge for particular client(s) by default
Customizable Display
Can manage display settings for the user - time formats, highlighted holidays, hour intervals
Default Settings
Can specify default settings for user's "leader," "assigned," "priority," and "status" fields
Flexible Setup
Can completely personalize the Setup of your project management site
Connected Items' Visibility
Can determine whether or not connected tasks, events, and ToDo items are displayed under a project/task's profile
Status Option Modification
Can modify the order and details of statuses in the drop-down menu
Status Creation
Can create/add new status and determine its color and whether it is active or not
Priority Option Modification
Can modify order and details of priorities in the drop-down menu
Priority Creation
Can create/add new priority and determine its associated color
Default Notifications
Can specify separate default settings for notifications about tasks, projects, notes, files, etc.
Default Visibility
Can set default visibility settings for notes and files
Task Type Modification
Can modify order and details/parameters of task types in drop-down menu
Task Type Creation
Can create new task types
Data Type Modification
Can create/modify data types which can be used for particular task types
Event Type Modification
Can modify event types available in drop-down menu
Event Type Creation
Can create new event types and determine its own icon
Event Status Modification
Can modify status list for events
Required Client Specification
Can make it necessary to specify a client for events and ToDo items
ToDo Type Modification
Can modify ToDo types available in drop-down menu
ToDo Type Creation
Can create new ToDo types and select appropriate icons
ToDo Status Modification
Can modify status list for ToDo items
Quality Level Modification
Can modify/create new quality severity/level and assign appropriate color
Messaging Control
Can add/remove users to a particular messaging group
Email Notifications
Can set it so that users receive email notifications in addition to those within the project management system
Customizable Templates
Can customize the notification templates to best fit your particular needs
Customizable Weather
Can customize weather settings for your country and state to be displayed on your dashboard
Control Over PM Actions
Can specify which groups of users can perform certain actions within PM
Group PM Access
With RMS Setup, can select which access groups can use PM module
Viewing Others' Logs
Can specify which groups can view other users' logs of last actions in the system
Messenger Access
Can specify which groups will have the right to use the messenger
Note Visibility
Can specify which groups will be able to see each type of note (notes directed to leaders, users, assigned user, etc.)
Attached File Visibility
Can specify which groups will be able to see each type of attached file
Local Event Control
Can specify which groups can access, create, and remove local events
Project Control
Can specify which groups can create, modify, view, and delete projects
Task Control
Can specify which groups can create, modify, view, and delete tasks
Event Control
Can specify which groups can create, modify, view, and delete events
RMS Setup Access
Can specify which groups can access RMS setup
PMS Setup Access
Can specify which groups can edit PMS settings
Group Membership Control
Can specify who is allowed to set group membership
Timecard Access
Can specify which groups of users can access/control other users' timecards
Budget Access
Can specify which groups can access and modify price and time budgeting for projects/tasks
Invoice Access
Can specify which groups can access and modify invoices
Quality Control Access
Can specify which groups can access and use the quality control section
